All-Hands ‘Meetings’ Are EVENTS – Here’s How to Do Them Right

Just like a good user conference, a successful All-Hands Meeting communicates plans and rallies its attendees around company goals. The audience walks away energized, focused, and excited to take on the next set of challenges. Now ask yourself – how often in your career have actually left a Town Hall or All-Hands meeting feeling like you were ready to go forth and conquer? Though employees are every bit as valuable as customers, you wouldn’t know it through a comparison of planning & production of AHMs vs. customer events. But while the increased frequency…

10 (More) Sure Fire Ways to Keep Your Event Audience Engaged

Today’s event audience is busier than ever, and it only takes a minute to lose them to their smartphones. There’s a whole world of potential distractions in your audience’s pocket – email to pull them back to the office, text and social media to interact with friends, or games to crush candy. Anything instead of sitting and listening to someone read bullet points from PPT slides, which is why you need to plan for anything but that! It’s imperative to turn your audience from attendees into participants. Engagement at everything from All Hands…

Four Data-Driven Ways to Increase Event Engagement

The move to a “digital world” where information is readily available at all hours, opinions are shared widely on social media, and mobile technology is pervasive, consumer expectations are higher than ever before. Customers willingly share data about themselves and, in return, they expect companies to interact with them on a more personal level. This doesn’t only apply to their online life either; they expect companies to know them online and in the real world and provide an integrated, customized – and ideally unique – experience Event professionals feel this pressure in the…

Negotiate These 10 Things with Event Venues

The outcome of venue contract negotiation can make a difference to the success of your event, impacting everything from the bottom-line to attendee experience – not to mention your peace of mind. Here are ten areas you to negotiate – and get results – with your event venue. Important Note: Always put out an RFP to multiple vendors to negotiate from a position of strength. You may have a favorite location when you start the RFP process but keep an open mind. Make it clear hat you’ll be going with the venue that…

Venue Negotiation: Using Your Own AV Services Partner (Contract Clauses Included)

Venue Negotiation: Using Your Own AV Services Partner Recently, one of our clients ran into a venue trying to lock them into over-priced AV Services. This is something we’ve encountered many times throughout the years and we’re betting you have too (or will one of these days). We prepared the event contract clauses below to allow professional event and meeting managers like you to continue partnerships with your own Audio Visual Services Suppliers, in any facility, without additional fees or charges. If you don’t currently have an AV & Production partnership, clauses can be…

Venue Selection: Avoid the Gotchas with These Rules (by Nick Catanella III, Sr. Project Manager)

Finding a new venue can be both a scary and exciting experience. There are a few key things to keep in mind when evaluating any new venue as a potential event space to make sure you aren’t overspending or under planning. Here are three main factors to consider: Venue Occupancy: The first and probably the most obvious, it’s important to find a balance that not only accommodates the target guest count but also achieves the best look and feel for those guests within the available space. A rule of thumb when calculating space…

Announcing the ‘See It to Achieve It!’ Promotion

Visualization can be a powerful tool for success. While we’re not sold on the feasibility of attracting buckets of money through visualization alone, we are confident that taking a concrete step to see the look and feel of your main stage will instill confidence in the successful outcome of your event. Announcing the ‘See It to Achieve It!’ promotion. Details are simple: You have an established event theme We’ll bring it to life with the scenic design / look & feel for one room, including production schematics (lighting, A/V) No cost, no contract…

3 Free (and Very Cool) Tools for Event Planners

Whether you’re an independent event planner, an agency, or working at hottechcompany.com, there are so many technologies out there today to make your #EventProf life a little more manageable. Here are three that can make a world of difference! EasilyDo: There’s one constant in an Event Prof’s life – you’re hardly ever in one place. EasilyDo advertises itself as ‘Your Smart Assistant’ and follows through on the promise by making your smartphone even smarter. It integrates your email (Outlook, Google, etc.), social media (LinkedIn, Facebook, Twitter), cloud storage and services (Box.com, Dropbox, Evernote)…

An Open Love Letter to Our Clients – Past, Present, and Future

Yes, Valentine’s Day is really more about romantic love. But you may have noticed there’s a lot of anger out there lately and we think everyone could use a little bit more love these days. And as anyone who’s been in a long term relationship or had a family (crazy or not) or even the companionship of a sweet pet knows, love is infinitely more than romance. It’s in the daily decision to respect each other and do the right thing that leads to trust and partnership. So this is our little love…